About the Office Manager

We’re looking for an Executive Assistant/Office Manager to join our team in San Francisco. This individual will provide high-level administrative support to the 645 team and manage the general administration of our San Francisco (in-person) office. Ideally, this person has previous experience running an office environment, organizing and coordinating everything from calendars to dinners and has a passion for putting a smile on people’s faces.

By contributing to the firm’s constantly increasing standard of excellence, this role will have a tremendous impact on our team. We work best with people who are collaborative, versatile, curious, hard-working and always ready to pitch in.

Responsibilities may include (but not limited to):

• Working from the SF office (Monday through Friday)
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events, including setting up team dinners
• Support calendar management and coordinator for Investment & Research founder meetings, operating with a high degree of responsiveness
• Responsible for booking travel, as well as calendaring and travel coordination for team members (as needed)
• Responsible for greeting visitors, maintenance requests, daily lunch orders for the team and other logistical items such as coordination of office supplies and food and snacks
• Responsible for event logistics and coordination for events at the SF office and/or the surrounding SF area
• Coordinate with portfolio companies visiting or working from the SF office
• Responsible for helping to design and bring the firm’s culture to the office space, ensuring the highest and most efficient use by team members, founders, and guests.

Skills and Experience Requirements:

• You have 3-5 years of experience in a Office Manager/Coordinator or Executive Assistant role within a VC or financial services environment (PE/VC experience (preferred))
• Experience working with excel and google sheets
• Highly responsible, responsive, reliable communicative and transparent
• Very high level of energy, highly self-motivated, and a passion for success
• Excellent ability to listen, understand, connect and build strong relationships
• Highly organized and incredible time and project management, team coordination and strong ability to multitask.
• Proven ability to thrive under tight deadlines while successfully juggling a multitude of projects simultaneously
• Ability to work independently, self-starter and can run from beginning to end with robust projects
• Very strong communication skills, both written and verbal