About the Role

We’re looking for an Executive Assistant & Events/Office Coordinator to join our team. This individual will provide high-level administrative support to the Investment and Research team, support firm event planning/execution and manage the general administration of our New York City (in-person) office. Ideally, this person has previous experience running an office environment, organizing and coordinating everything from calendars to dinners and has a passion for putting a smile on people’s faces.

By contributing to the firm’s constantly increasing standard of excellence, this role will have a tremendous impact on our team. We work best with people who are collaborative, versatile, curious, hard-working and always ready to pitch in.

Responsibilities may include (but not limited to):

• Working from the NYC office (Monday through Friday)
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events for the Investment and Research team, including setting up team dinners
• Support calendar management and coordinator for Investment & Research founder meetings
• Responsible for booking travel, as well as calendaring and travel coordination for team members (as needed)
• Liaison with building management for visitors, maintenance requests, other vendors, etc
• Responsible for daily lunch orders for the team and other logistical items such as coordination of office supplies and restocking of food/snacks/beverages for the office
• Flexible schedule to accommodate for execution of in-office morning breakfast events and evening dinners
• Work with portfolio company founders to schedule and make them feel at home when working from the 645 office, providing a top tier experience from start to finish
• Partner with Head of Operations & Talent to create and execute on meaningful firm events & experiences
• Responsible for maintaining and shipping branded 645 Ventures swag, including sending of gifts to individuals and annual holiday gifts

Skills and Experience Requirements:

• You have 3-5 years of experience in a Office Manager/Coordinator or Executive Assistant role within a VC or financial services environment (PE/VC experience is preferred)
• Experience working with excel and google sheets
• Highly responsible, responsive, reliable communicative and transparent, even outside of traditional business hours
• Very high level of energy, highly self-motivated, and a passion for success and providing a top notch experience in all interactions from email to events and everything in between
• Excellent ability to listen, understand, connect and build strong relationships
• Highly organized and incredible time and project management, team coordination and strong ability to multitask.
• Proven ability to thrive under tight deadlines while successfully juggling a multitude of projects simultaneously
• Ability to work independently, self-starter and can run from beginning to end with robust projects
• Very strong communication skills, both written and verbal

About 645 Ventures

At 645 Ventures, we help founders bring the invisible to life. With over $550 million in assets under management, our nine-year-old firm is expanding rapidly, backed by leading institutional investors, including the world's best university endowments, funds of funds, and pension funds.

Our goal is to back founders who aspire to build iconic businesses that transform industries and reach large scale M&A and IPO events. We are proud to have invested in several companies already advancing along that trajectory, including FiscalNote (IPO: NOTE), Goldbelly, Iterable, Overtime, Resident, Eden Health and Solidus Labs. We have over 70 active companies in our portfolio and typically invest between

$1 million - $15 million as lead investors or alongside other top-tier funds. Our portfolio spans enterprise SaaS, infrastructure software, and consumer technology.

We have offices in both New York City & South Park, San Francisco. We have built a team and culture that is inclusive, collaborative, and which prioritizes a client-service mindset. 645 is deeply committed to diversity, equity and inclusion—and our team and community reflect that commitment.