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Workplace and HR Operations Coordinator

Squire

Squire

People & HR, Operations
Austin, TX, USA
Posted on Saturday, May 25, 2024
WHO WE ARE
SQUIRE is the leading business management system designed for the needs of barbers, shop owners, and their communities. We believe the pursuit of artistry and autonomy should not be restricted by the complexities of running a business. With SQUIRE, we provide custom-branded tools, resources, and guidance to help barbers of all stages and experience levels attract and retain more customers, efficiently manage their shop operations, and increase their revenue.
Founded in 2015, SQUIRE is trusted by barbers in 3,000+ shops in more than a thousand cities around the globe. From streamlined booking and opening new shops to real-time earning dashboards and building lasting customer relationships, SQUIRE supports shop owners in seamlessly bridging the gap between their personal craft and business goals. SQUIRE enables barbers everywhere to unlock their full potential both as artists and as entrepreneurs.
For more information, please visit getsquire.com or download the SQUIRE app from the App or Play Store.
SUMMARY
The Workplace HR and HR Operations Coordinator is responsible for the day-to-day operations and employee experience of our Austin, TX office, as well as providing support to the People Operations function for the Company as a whole.
This position is required to report in-office (Austin, TX) 5 days a week: Monday-Friday.
REPORTS TO
Senior HR Operations Specialist

JOB DUTIES AND RESPONSIBILITIES

  • Workplace Experience Support
  • Lead the Austin office through day-to-day operations, as well as event and meeting setups, all while maintaining hazard and safety procedures
  • Act as the primary liaison for visitors (customers + candidates) and employees providing a welcoming and professional first impression and ensuring exceptional service and support in all interactions
  • Serve as the main POC for all aspects of office facilities, including but not limited to site security, property maintenance, mail services, office supply maintenance, and outside food and beverage vendors
  • Partner with the People and Legal team to ensure workplace safety and overall policy compliance
  • Conduct physical inspections of the facilities identifying areas of need for any maintenance, repairs, and renovations
  • Continuously seek ways to enhance office functionality and employee experience
  • People Operations Support
  • Support the onboarding & off-boarding experience for all employees, including but not limited to equipment coordination, employment eligibility verification (Form I-9), and other administrative tasks
  • Schedule and coordinate recruiting interviews when needed
  • Process employment verification requests for current and past employees
  • Assist with various ad hoc HR projects where needed
  • The duties and responsibilities outlined above are not a comprehensive list and additional tasks may be assigned from time to time based on business needs.

REQUIREMENTS AND QUALIFICATIONS

  • Prior experience in an office management function or equivalent experience in a Coordinator or Operations function supporting multiple stakeholders in a fast paced environment
  • Experience communicating and interacting in-person with individuals of various backgrounds and personalities (internal stakeholders, employees, customers, etc.)
  • Proactive and Self-Sufficient - Ability to operate independently, identify and resolve issues, and drive projects and tasks to successful completion
  • Growth Mindset – Continuously seeking opportunities to make the workplace experience better
  • Brings positive energy to the office and day to day interactions
WHAT WE OFFER
- Base Salary of $65,000 - $70,000
- New hire stock grant
- 100% employer paid medical/dental/vision insurance for you and your dependents
- 401K plan with company contribution
- Generous PTO and Parental Leave policies
SQUIRE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.